Recording Consent Notice

**DOME · Document RECORDING-CONSENT-3 · Last updated: October 16, 2026** DOME is operated by Injexa Technologies LLC. This notice explains how your voice and your exam data are handled when you use DOME. Our Terms of Service (domeexams.com/terms) and Privacy Policy (domeexams.com/privacy) also apply. **Please read this before your first exam. You will be asked to accept it, and you cannot start an exam without doing so.** --- ## 1 · Your voice is recorded and transcribed DOME is a spoken exam. When you speak, your microphone audio is captured and converted to text so the examiner can respond to you and so your performance can be graded. **Your audio is not stored by us.** It is held only in memory — in your browser and on our server — during capture, transmission and transcription, and it is not written to any file, database or storage system we control. There is no recording of your voice to play back, and we derive nothing from your voice itself. Your audio is sent to OpenAI for transcription and is subject to their retention, described in section 2. **What is kept is the text.** The transcript of what you said, and your graded performance, are stored as described in section 3. --- ## 2 · Who processes what you say **Transcription and the examiner's voice — OpenAI.** Your spoken audio is sent to OpenAI to be turned into text. OpenAI also generates the examiner's spoken voice from our text. **The examiner, consultants and patient — Anthropic.** Your transcribed answers and the case context are sent to Anthropic, which plays every character you speak to. **Neither provider trains on your data.** We have disabled the sharing and training settings available to us on both accounts. **Both providers may hold content briefly under their own policies.** Anthropic's standard retention is 30 days. OpenAI retains submitted content for a limited period for abuse monitoring under its own published terms. These windows are the providers' and not ours; we do not control them and they may change. **Grading is not done by an AI model.** Your score is produced by DOME's own rules engine running on our servers. It applies written criteria and returns the same result for the same actions every time. No model decides your score. --- ## 3 · What we store **Your exam sessions.** The transcript of the session and your graded performance are stored in our database (Supabase) so the exam can run and be scored. **Your account.** Your email address; your trial, subscription or invite-code access status; and the reference to your customer record at Stripe (never your card number). **A record of which cases you ran.** We keep a separate record of which cases you started and finished — the case, when you started it, how far you got, and whether you completed it. **It holds no transcript and nothing you said.** We keep this for **up to 24 months**, and we use it to see which cases candidates find hard and where they stop. It is product analytics; it is not a history you can read back. --- ## 4 · Abuse limits To stop automated abuse of the free demo, we store a one-way cryptographic hash of your IP address — **never the address itself** — and use it only to cap how much AI processing a single visitor can trigger and to allow one free case per visitor. These counters are kept for up to one month. We also set a random visitor ID on your device (a first-party cookie that contains no personal information) so we can count how many free-case visitors go on to create an account. Our hosting provider records IP addresses in its own standard request logs for security and abuse prevention. --- ## 5 · Bug reports and feedback If you use the in-app report button, it sends us your message plus context to help us debug: - a screenshot of the page you were on - your recent transcript turns - recent browser console errors - the page address, case and session identifiers - your browser and window size - your email address, if you are signed in These reports are stored in our database. If you use the feedback card on the debrief, your rating, any comment you write, and any answer you report as not credited (with what you think it should have earned) are stored in our database with your account. --- ## 6 · Payments If you subscribe, payment is handled by Stripe's hosted checkout. **DOME never sees or stores your card number.** --- ## 7 · Do not use real patient information DOME's cases are fictional and your answers are sent to the providers named in section 2. **Do not speak or type real patient names, dates of birth, record numbers or any other information that could identify a real person.** If you do, that information will be transmitted and stored along with the rest of your session. --- ## 8 · If this notice changes We record which version of this notice you accepted. **If we change the text, you will be asked to read and accept the new version the next time you sign in.** Your earlier acceptance is not carried over. --- ## Your consent By ticking the box below you confirm that you have read this notice and that you agree, for your use of DOME: - that your voice is **captured and transcribed** so the exam can run, and that DOME does not store your audio; - that your audio is processed by **OpenAI** and your transcribed answers by **Anthropic**, each under their own retention policies; - that your **transcript, graded performance and account details** are stored in DOME's database; - that a **no-transcript record of which cases you started and finished** is kept for up to 24 months for product analytics; - that a **one-way hash of your IP address** is kept for up to one month to limit abuse, and a **random visitor ID** is set on your device to count free-case use; - that **bug reports and feedback you submit** are stored as described in section 5; - that **payments, if any, are handled by Stripe**; and - that you will **not enter real patient information**.